The member of the electoral board responsible for taking the minutes draws up an election record of the poll and the process of determining and establishing the election result. All steps of the counting procedure up to the establishment of the election result are minuted in the election record following a specific pattern (see Annex 29 of the Federal Electoral Regulations). The record has to be approved and signed by the members of the electoral board. Then each electoral officer has to hand over the record with its annexes to the municipal authority. The latter, in turn, submits the election records of its electoral boards to the constituency returning officer by the quickest means.
The constituency returning officer checks the election records of the electoral boards for completeness and due form. The results are presented to the constituency electoral committee. The committee then determines the election result for the constituency and establishes
- the number of persons entitled to vote,
- the number of voters,
- the number of valid and invalid first and second votes,
- the number of valid first votes cast for each candidate,
- the number of valid second votes cast for each Land list.
The constituency electoral committee may correct results established by the electoral board, for example by deciding differently as to the validity of individual votes cast. Finally, the committee establishes which candidate has been elected in the constituency and announces these results by word of mouth.
Minutes have to be kept also of the constituency electoral committees’ meeting. They have to be signed by all involved. These minutes are submitted to the Land returning officer and the Federal Returning Officer as rapidly as possible together with a compilation of the election results which follows a specific pattern (Annex 30 of the Federal Electoral Regulations).
The Land returning officer examines the election records of the constituency electoral committees. Then the final election results for the various constituencies are compiled and submitted to the Land electoral committee. The Land electoral committee determines the Land result on the basis of second votes cast and establishes
- the number of persons entitled to vote,
- the number of voters,
- the number of valid and invalid second votes,
- the number of valid second votes cast for each Land list,
- in cases where Section 6 (1), second sentence, of the Federal Elections Act applies, the number of second votes cast for each Land list which have to be considered when the seats are distributed (adjusted numbers).
The Land electoral committee corrects the results established by the electoral boards or constituency electoral committees, if necessary. The documents are submitted to the Federal Returning Officer together with the minutes of the meeting in accordance with Annex 33 of the Federal Electoral Regulations.
The Federal Returning Officer reviews the election records of the Land electoral committees. On this basis he determines
- the number of second votes cast for the Land lists of each party,
- the total number of valid second votes cast in the electoral area,
- the votes cast for each party as a percentage of the total number of valid second votes cast in the electoral area,
- the number of constituency seats won by each party in the electoral area,
- the adjusted number of second votes cast for the Land lists and each party,
- the number of successful constituency candidates which is to be deducted from the total number of deputies pursuant to Section 6 (1), third sentence, of the Federal Elections Act,
- the number of seats to be assigned to each Land in stage one of the distribution process on the basis of the latest official population figures.
After the Federal Returning Officer has reported, the Federal Electoral Committee determines the overall result of the Land list election and establishes, for the entire electoral area,
- the number of persons entitled to vote,
- the number of voters,
- the number of valid and invalid second votes,
- the number of valid second votes going to each party,
- the parties which, pursuant to Section 6 (3) of the Federal Elections Act,
- are considered in the distribution of list seats,
- are disregarded in the distribution of list seats,
- the adjusted number of second votes going to each party,
- the number of seats going to each party and Land list,
- which Land list candidates have been elected.
The Federal Returning Officer may correct the results established by the Land electoral committees.
As soon as all electoral committees have established their results, the constituency returning officers publicly announce the final result for their constituency, the Land returning officers announce the result for their Land and the Federal Returning Officer for the entire electoral area.
Legal bases
Sections 37 ff. of the Federal Elections Act (BWG)
Sections 72, 76 – 79 of the Federal Electoral Regulations (BWO)
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